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Additional information:

Position Type: Executive Office Assistant

Job Status: Initial 12-month contract with possibility of renewal subject to organizational needs and funding (22.5 hours / 3 days per week). Occasional flexibility may be required during peak periods or deadlines.

Job Location: CEDEC Office – Huntingdon, Quebec (Hybrid work arrangement may be available depending on operational needs).

CEDEC is seeking a part-time Administrative Assistant to support the Office of the President & CEO. This role plays an important part in ensuring the smooth coordination of executive administrative operations and provides direct support to the Executive Assistant in the delivery of organizational priorities.

Reporting to the Executive Assistant, Office of the President & CEO, the Administrative Assistant supports the efficient functioning of executive-level administrative activities, with daily priorities and workflow coordinated by the Executive Assistant.

This position is suited to individuals with experience in administrative or office coordination roles, strong proficiency in Microsoft Office tools, and the ability to manage multiple priorities in a fast-paced, professional environment. The successful candidate will demonstrate strong organization, discretion, and a service-oriented mindset.

Responsibilities:

• Provide administrative support, including calendar management, meeting coordination, and scheduling logistics.
• Coordinate executive meetings, including invitations, agendas, virtual setup (Microsoft Teams and/or Zoom), and technical support as required.
• Prepare, format, and proofread correspondence, reports, presentations, agendas, and other executive-level materials.
• Track meeting outcomes, action items, and follow-ups under the direction of the Executive Assistant.
• Support travel arrangements and event logistics as required.
• Demonstrated ability to exercise discretion and maintain strict confidentiality in handling executive-level information and communications.
• Organize and maintain shared drives and digital filing systems to ensure accessibility, consistency, and accuracy.
• Provide any additional administrative and operational support to the Executive Assistant as required.

Qualifications:

• Experience in administrative support, office coordination, or a similar support role.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with Microsoft Teams, Zoom, and virtual meeting coordination.
• Ability to work effectively in hybrid work environments.
• Experience managing digital filing systems and shared drives.
• Strong interpersonal and communication skills in both French and English.
• Professional, reliable, and service-oriented approach.
• Ability to work independently while contributing effectively in a collaborative team environment.
• Knowledge of Quebec’s economic development context is considered an asset.

What We Offer: 

• Competitive salary range.
• Opportunities for professional development and career growth.
• A collaborative, inclusive, and supportive workplace culture.
• Access to modern tools and systems that support effective work delivery.
• Opportunity to directly support senior leadership in a dynamic organization.

Application Package:

Interested applicants are required to send their application package to jobs-emplois@cedec.ca.

• A cover letter outlining your interest in the role and relevant experience.
• A curriculum vitae (CV).

Please note, we value diverse experiences and perspectives, including a non-traditional employment path. If you have some of the required qualifications, pertinent transferable skills, and the desire to learn, we’d love to consider your application.

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 ABOUT CEDEC

CEDEC is the federally designated and financed Official Language Minority Community in Quebec (OLMCQ) organization responsible for economic development, including business, labour market, and employment assistance development.

CEDEC’s mission is to strengthen the contribution of English speakers and the OLMCQ to growing and developing Quebec’s economy, while leveraging their participation to address economic disparities and disadvantages in the OLMCQ. It specifically seeks to generate tangible economic impacts for English speakers, their communities, the broader Francophone community, and businesses, social enterprises, and public sector organizations.

To learn more about how CEDEC is creating tangible economic benefits for individuals and communities please visit cedec.ca.

À PROPOS DE LA CEDEC

La CEDEC est un organisme représentant la communauté de langue officielle en situation minoritaire du Québec (CLOSMQ) financé par le gouvernement fédéral et désigné par celui-ci comme responsable du développement économique, y compris le développement des affaires, du marché du travail et de l’aide à l’emploi.

La mission de la CEDEC consiste à renforcer l’apport des anglophones et de la CLOSMQ à la croissance et au développement de l’économie québécoise, tout en tirant partie de leur participation pour traiter les inégalités et aborder les désavantages économiques au sein de la CLOSMQ. Elle vise spécifiquement à générer des retombées économiques tangibles pour les anglophones, leurs communautés, l’ensemble de la communauté francophone, ainsi que les entreprises, les entreprises à vocation sociale et les organisations du secteur public.

Pour en savoir davantage sur la façon dont la CEDEC crée des avantages économiques tangibles pour les individus et les communautés, veuillez visiter le cedec.ca.

CEDEC is committed to fostering an inclusive, equitable, and accessible workplace where every team member feels valued, respected, and supported, and has the opportunity to reach their full potential.